How can I get reimbursed for mandatory work-related expenses, like using my personal cell phone or car, in California?

Under California Labor Code Section 2802, your employer must reimburse you for all necessary and reasonable expenses you incur to perform your job, including the business use of your personal cell phone or car. Here is how to get reimbursed: Step 1: Document Your Expenses Keep detailed and accurate records. For car usage, maintain a mileage log with dates, destinations, purpose of the trip, and starting/ending odometer readings. For your cell phone, save your monthly bills and highlight the percentage of time you use it for work calls, texts, and data. Keep all receipts for any other work-related purchases. Step 2: Submit a Formal Written Request Submit a detailed expense report to your manager or Human Resources department according to company policy. Attach copies of your logs, bills, and receipts. In your request, you can politely reference your right to reimbursement under California Labor Code Section 2802. Step 3: Follow Up in Writing If your employer does not reimburse you in a timely manner, send a follow-up email or letter. Restate your request, reference the date of your original submission, and keep a copy for your records. This creates a clear paper trail showing your efforts to resolve the issue internally. Step 4: File a Wage Claim If your employer still refuses to pay, you can file a wage claim with the California Labor Commissioner’s Office (also known as the Division of Labor Standards Enforcement, or DLSE). You can file the claim online through the DLSE website. There is no fee to file. Important Details and Nuances Your employer must pay a reasonable percentage of your personal cell phone bill. For car expenses, they can pay the current IRS standard mileage rate or your actual costs (gas, maintenance, insurance). An employer cannot ignore a reimbursement request or claim your salary includes these costs unless you have a specific, advance agreement for a stipend that fully covers the expenses. Warnings and Limitations You generally have up to three years from the date an expense was incurred to file a claim. Proving your claim depends heavily on the quality of your documentation. It is illegal for your employer to retaliate against you for requesting reimbursement. This is general information and does not constitute legal advice. For complex situations, or if you face retaliation, you should consult with a qualified California attorney.